Member Portal My Profile Member Directory Membership Dashboard Log out Member Login Reset Password Join BARC

Help — Using the BARC Website

Jump to: Using the site News & documents Members Joining & renewing Coordinators Admins

Finding Your Way Around

  • The top menu has dropdowns. Hover over (or tap, on a phone) Home, Events & Programs, Resources, Ham News! or Members to see the pages underneath.
  • Home holds the club's own information: About BARC, Officers & Coordinators, Bylaws, Past Membership Meetings (with Meeting Minutes under it), the Communication Center, Other Club Documents, and the Privacy Policy.
  • Events & Programs has two columns: On the Air (Field Day, Parks on the Air, Digital Radio, Hamfests, Public Service & EmComm) and Club Programs (Tech Night, Presentations, Educational Programs, Other Area Clubs).
  • Repeaters & Nets and Contesting/QSOs/QSL/DX go straight to their own pages.
  • The amber items — Newsletter, Calendar and Ham News! — change most often.
  • Most pages have a left-hand sidebar with related pages. Breadcrumbs above each title ("Home › Page") show where you are.
  • On phones and tablets the menu folds into the ☰ button in the upper right.

News, Newsletter & Documents

Ham News!
  • Headlines shows the latest stories from ARRL News, Amateur Radio Weekly, DXZone, SDR & Digital Radio, the Digital Library of Amateur Radio and Amateur Radio Newsline. Each list updates by itself; click a headline to read the full story on the source's site.
  • DX Section shows live DX cluster spots, updated every minute. Pick a band or mode, or tick Hide US & Canada for real DX. Click a call sign to look it up on QRZ.
Newsletter (Full Quieting)

The Newsletter page shows the current issue at the top and every issue from this year under Recent Issues — new issues appear automatically. Older issues are in the Archive by year. Each issue has Read Online (opens the PDF) and Download. The sidebar's Article Index lists every article that has run in Full Quieting.

Presentations

The Presentations page (Events & Programs › Club Programs) is a searchable library of past club presentations. Search by title or presenter, click a category to open it, and use the PDF button to view a file. Have a topic idea? Use Submit a Topic in its sidebar.

Meetings, Minutes & Club Documents

Home › Past Membership Meetings lists past meeting presentations by year, with Meeting Minutes beneath it. Bylaws and other official documents are under the same Home menu.

Members: Logging In & Out

  • Open Members › Member Login and sign in with your username and password. If your account was set up from the club roster, your username is your first initial + last name, all lowercase (for example jadams).
  • First time, or forgot your password? Use Members › Reset Password and enter the email address the club has on file. A link to set a new password arrives by email — check your spam folder if you don't see it.
  • Once you're logged in, the Members menu shows Member Portal, My Profile, Member Directory and Log out.
  • When you're finished, choose Members › Log out — especially on a shared or public computer.

Members: Portal, Profile & Directory

Member Portal is your members-only home page: a welcome with your membership status, the What's New box, meeting minutes, forms and documents, net-control resources, and the officers.

My Profile is your club record. Keep your contact details, call sign, license class and expiration, ARRL membership and interests up to date, change your password in the Account card (which also shows your username), and click Save profile. The Membership Details section is kept by the Membership Coordinator — contact them if anything there looks wrong.

Member Directory lists current members with call sign, license class, member type, email, phone and city. You can hide your email, phone or city — or leave the directory entirely — in the Member Directory card on My Profile. Only logged-in, current members can see the directory.

The badge next to your name shows your status:

  • Active — paid up for this year
  • Pending approval — a new application waiting for the Membership Coordinator
  • Renewal due — January and February, when last year's membership has ended; renew by March 1
  • Expired — not renewed by March 1; members-only pages are closed until you renew

Joining & Renewing

Join: choose Members › Join BARC. Dues are $15 individual or $18 family (your whole household). Membership runs January through December; join after July and dues are half price. Newly licensed hams can choose a free first year or a low-cost handheld radio.

Renew: dues for the coming year can be paid from November and must be paid by March 1. Pay at a monthly meeting, by PayPal (Friends & Family) to treasurer@bellbrookarc.org, or mail a check made out to BARC to BARC Treasurer, P.O. Box 73, Bellbrook, OH 45305. Your status updates once the Membership Coordinator records the payment.

Officers: Creating a Post

  1. Log in at bellbrookarc.org/wp/wp-admin, then choose Posts → Add New.
  2. Add a title and your text. Use + → Image for photos; select words and press Ctrl+K to add a link.
  3. On the right, pick a Category (tick What's New to show it on the Member Portal), set a Featured Image, and write a short Excerpt — that's the summary shown in post lists.
  4. Preview, then Publish (or Schedule for a later date). Edit later from Posts → All Posts.

Membership Coordinators

You see this section because you manage membership. Members don't.

Members › Membership Dashboard is your workspace:

  • Tiles at the top count members by status (Active, Renewal due, Pending, Expired and so on). Click one to list those members. Search always looks through every member, by name, call sign, email or phone.
  • New applicants arrive as Pending. Use Approve or Reject. Approving opens the members-only pages to them and emails them a welcome.
  • Open any member by clicking their name. You can edit everything, including the Membership Details card: paid-through year, member type, household link, approval status, notes and payment history.
  • Record a payment from the member's record. The rates box shows $15 / $18 and the half-price rule after July. Payments made in November or December count toward the next year. A household payment renews every linked family member.
  • Families: each person has their own record. Anyone with their own email gets their own login; others are linked to the household's primary member.
How status is worked out
  • Active through December 31 of the paid-through year · Renewal due January–February · Expired from March 1 · Life members never expire.
Reports

The Reports tab has nine reports — Current Active Members, Inactive/Expired, New Members, Members by Type, Renewals/Expiration, Contact List, Membership History, Members Missing Information and Membership Counts. Each one can be printed or downloaded as a CSV for Excel. The dashboard's roster CSV exports every member and field — a good monthly backup.

The Contact List shows details members have hidden in the directory. Keep printouts and CSV files private.

Site Administrators

Only administrators see this section. Before any big change, take a WPvivid backup.
Everyday jobs
  • Newsletter: upload each issue to the /newsletter/ folder with File Manager, named Full_Quieting_MonthYear.pdf (e.g. Full_Quieting_November2026.pdf). It appears automatically. In December, add the year's issues to the Archive widget.
  • Ham News feeds: add a feed in Aggregator › Sources, then a Display for it (5 items, no pagination), and paste its shortcode into a new card in the Ham News Shortcode widget.
  • After editing a page: click Update, then LiteSpeed Cache › Purge All, and check it in a private window.
  • Roster import (CSV) is at the bottom of the Membership Dashboard, visible to admins only.
Page-building rules
  • Standard page: Container 1 (title bar + styles), Container 2 row with a 210px sidebar and a content column set to Size: Default — never Grow.
  • Shortcodes go in Shortcode widgets, never HTML widgets. Internal links use /wp/page-slug/ with the trailing slash.
  • Members-only pages: edit the page, set Simple WP Membership Protection to Yes, tick all levels.
Security & settings
  • Wordfence: two-factor login is required for administrators. Locked-out users are unblocked under Wordfence › Tools › Blocking.
  • Email Hold snippet: while active, no email reaches members. Blocked messages are listed under Tools › BARC Email Hold. Deactivate it to send member email.
  • Keep your admin login separate from your member login — never give an admin account a membership level.

Something not working? Let us know — no detail is too small.
Email the webmaster — webmaster@bellbrookarc.org

Home › About › Privacy Policy

Privacy Policy

How Bellbrook Amateur Radio Club collects, uses, and protects your information — W8DGN
This policy explains what information Bellbrook Amateur Radio Club (BARC) collects through this website, how we use it, and the choices you have. BARC is a 501(c)(3) nonprofit — we don't sell, rent, or share your personal information with third parties for marketing purposes.
Last updated: October 2026

Information We Collect

When you apply for membership through our Join BARC form, we collect what's needed to create your account: a username and password, your name, email address, phone number, and mailing address.

On your My Profile page, you can add or update further details: middle name, call sign and license information, a secondary email address, cell phone, website, ARRL membership status, areas of interest, your club e-mail and lunch-list preferences, and what you share in the Member Directory.

Membership records — your membership type, the date you joined, dues payments (date, amount, and how you paid), approval status, and occasional administrative notes — are kept by the Membership Coordinator to manage the club roster.

When you contact us through a contact form on this site, we collect your name, email address, and the message you send.

When you browse the site, standard technical information may be logged by our hosting provider (such as IP address and browser type) for security and site performance purposes — this is not used to personally identify visitors. When you log in, we also record the date and time of your last login.

How We Use Your Information

We use the information you provide to:

  • Process, approve, and renew your BARC membership
  • Send club communications, newsletters, and announcements (only if you opt in)
  • Provide the online Member Directory, visible only to logged-in, approved members
  • Respond to questions or requests submitted through our contact form
  • Coordinate club activities such as Field Day, meetings, and events

We do not use your information for advertising, and we do not sell or share it with third-party marketers.

Member Directory

You control your listing. Approved members are listed in the Member Directory with their name, call sign, license class, member type, email address, phone numbers, and city. You can hide your email address, phone numbers, or city at any time. You can also leave the directory entirely.

To change what's shown, log in and open My Profile. In the Member Directory section you can choose whether you're listed at all, and whether to show your email address, phone numbers, and city. Changes take effect immediately.

The Member Directory is not public. Only logged-in members whose membership is approved and current can see it. Pending applicants, expired members, and visitors cannot.

The Membership Coordinator and site administrators can see full member records in order to manage the roster, regardless of directory settings.

Third-Party Services

This site uses a small number of third-party services to provide certain features:

  • Google Calendar — our calendar page displays upcoming club events from a public Google Calendar. This does not involve sending any of your personal information to Google.
  • Our web hosting provider — like any website, ours runs on a hosting server that may log basic technical/security information as described above.
  • PayPal — members may pay dues by PayPal (Friends & Family) to the club Treasurer. Payments are handled entirely by PayPal under PayPal's privacy statement; the club records only the date, amount, and that the payment was made by PayPal.

Dues can also be paid in person at a meeting or by check through the mail. This website does not take payments itself, and we never receive or store payment card or bank details.

We do not use third-party advertising networks or sell visitor data to data brokers.

Cookies

If you leave a comment on one of our posts, you may opt in to saving your name, email address, and website in a cookie so you don't have to re-enter them next time. These cookies last one year.

If you visit our login page, a temporary cookie is set to check whether your browser accepts cookies. It contains no personal data and is discarded when you close your browser.

When you log in, we also set cookies to keep you signed in and remember your display choices. Logging out removes your login cookies. We do not use advertising or tracking cookies.

Comments

When visitors leave comments on the site, we collect the data shown in the comment form, plus the visitor's IP address and browser user agent string, to help with spam detection.

An anonymized string created from your email address (a "hash") may be sent to the Gravatar service to check whether you have a profile picture registered there. Gravatar's own privacy policy is available at automattic.com/privacy. If your comment is approved, your Gravatar profile picture is visible publicly alongside your comment.

Comments and their metadata are retained indefinitely, so we can recognize and approve legitimate follow-up comments automatically rather than holding every comment for manual review. Comments may also be checked through an automated spam-detection service.

Embedded Content

Some pages on this site may include embedded content from other websites (for example, our calendar of events and presentation videos). Embedded content behaves exactly as if you had visited the other website directly — it may collect data about you, use cookies, and monitor your interaction with that content, especially if you're logged into an account on that other site.

Password Resets

If you request a password reset, a reset link is sent to the email address on your account. As a standard WordPress security measure, your IP address may be included in the reset email.

How Long We Retain Your Data

We keep your member information for as long as you remain a member, and for a reasonable period afterward so a returning member's history isn't lost. You can see and edit your own details at any time on My Profile (your username cannot be changed; membership dates and payment records are kept by the Membership Coordinator). The Membership Coordinator and site administrators can access and edit member records as needed to manage the club roster.

Your Rights & Choices

As a BARC member, you can:

  • View and update your personal information at any time on My Profile
  • Choose whether you're listed in the Member Directory, and whether your email, phone numbers, and city are shown
  • Opt in or out of club email communications and the lunch list
  • Change your password from My Profile
  • Request an exported copy of the personal data we hold about you
  • Request that we erase your personal data, except where we're required to retain it for administrative, legal, or security purposes

To make a data export or deletion request, contact us using the information below.

Children's Privacy

This site is not directed at children under 13, and we do not knowingly collect personal information from children under 13 without parental involvement. If you believe a child has provided us with personal information, please contact us and we will remove it.

Questions About This Policy

If you have questions about this Privacy Policy, or want to review, correct, or delete your information, please contact us:

Bellbrook Amateur Radio Club
P.O. Box 73, Bellbrook, OH 45305
Email: webmaster@bellbrookarc.org

This policy may be updated from time to time. Significant changes will be announced to the membership.